Moving offices is not just about picking up some boxes and moving them somewhere else, it’s so much more than that. There is office equipment that costs tens of thousands of dollars that needs to be moved, and valuable client data needs to be moved securely. All this while your business continues to operate with critical deadlines. This is why London office removals specialists spend so much of their time in the planning stage.
How Office Removals London Companies Do Planning
If something goes wrong when planning an office move, the costs can be enormous. Companies can lose thousands in a day due to a loss in productivity, and that doesn’t include the additional costs for lost or damaged equipment. Companies trying to save money and not plan correctly often end up spending more money to fix problems than they should have spent on creating a plan in the first place.
A company that does this for a living likely has a long history of figuring out what can go wrong. They’ve watched businesses realise their server racks won’t fit through the new building’s lift. They’ve been called to save moves that had to those jumps and had to bring the team’s belongings to a whole other place. That’s why they approach each new project with an almost renovated fresh and different perspective.”
What It Takes To Calculate The Logistics of A Move
The first step to logistical planning begins weeks before moving day. The moving team will check measurements at both places – door measurements, lift size, loading bay locations. They may ask about the IT setup, special equipment, and number of employees to relocate.
All of this information is used to establish a move timeline. A timeline will be more detailed than “we’ll move on the 15th”. It will break the move down into phases. Which departments get relocated when. When your phone systems will be disconnected and reconnected. The IT team will need to pause operations and run a countdown on the servers to get everything rearranged and operational again after moving.
They will also consider the issues you may not yet be thinking about. Do you see that filing cabinet that’s blocking the hall? It may need to be relocated before any moving is done. Those glass cubicles you want to take? They need to be handled carefully and transported separately. Rather than standing around on moving day, these issues get solved during the planning phase.
Keeping Things Running Smoothly
This is where the money is for Office removals London companies, figuring out how to shift an entire business without stopping everything. Some moves are completed in a single weekend. Others are done in phases over several weeks, with one department moving at a time.
Of course, what is done will depend on what the business is. A law firm with live cases is not going to be able to just go away for three days. And an e-commerce business with hundreds of orders a day is not going to be able to be down for more than a few hours. Good moves are planned considering all of these elements.
Most companies prefer to move during the slow periods. However, the preparation that is done leading up to that time tends to be done in the rush to get everything documented. Archive boxes are moved weeks before. Other companies New will come in, and the teams will assemble the furniture before the moving day. Once the move is ready, the only things that will need to be transferred are the boxes and a few other active, essential items.
The Paperwork Nobody Thinks Of
The professional moving companies will have a detailed inventory system. Not a list that states, “20 boxes from marketing.” But rather, it is a list with detailed contents at the box level. While a lot of people don’t think this is that big of an issue, in the highly regulated industries with client documents and sensitive info, this is a big deal.
Before the removal team disconnects your equipment, they will take pictures for future reference. They will document any damages for future disputes. When you have larger moves using Office removals London services, you may receive a plan of the new offices showing where each piece of furniture will go. This is especially helpful when there are 40 desks and you are unsure about the seating plan!
The other side of the coin
All the planning for a move is expensive and time consuming. However, it is the reason a move may take two days instead of two weeks. Some companies can be compliant the next day because they do not have their employees looking for printer cables, while others are still moving.
Planning should take place before the lease is even signed if possible to ensure the focus is on your timeline. The Office removals London services are honest about timelines, costs, and plan to alleviate new complications.
Most people relocate their offices every couple of years. For Moving Professionals, it happens every week. That’s the expertise you’re paying for. Not just the van and the muscle, but the understanding of how to relocate an entire business from A to B, without breaking anything important along the way.